Work Hours Calculator: Hours, Overtime & Pay Estimation

Calculate work hours, overtime, and wage estimates with break time, rounding rules, and holiday pay. Export timesheets and generate printable reports for accurate payroll.

Overtime Rules
Wage Estimation
Export Timesheet
Printable Reports
Calculate Hours Learn About Payroll

Work Hours Calculator

Calculate work hours, overtime, and wage estimates with comprehensive payroll features.

1. Work Schedule

2. Payroll Settings

3. Calculate

4. Export & Reports

Understanding Work Hours and Payroll Calculations

Learn about work hour calculations, overtime rules, and wage estimation for accurate payroll management

Work Hours Calculation

Work hours calculation involves determining the actual time worked, excluding breaks and accounting for overtime rules. This is essential for accurate payroll processing.

Basic Formula: Work Hours = End Time - Start Time - Break Time

Key Components:

  • Regular Hours: Standard working hours (typically 8 hours/day)
  • Overtime Hours: Hours worked beyond the threshold
  • Break Time: Unpaid breaks that don't count as work time
  • Rounding: Time rounding rules for payroll accuracy

Overtime Rules

Federal Overtime (US): 1.5x regular rate for hours over 40 per week.

Daily Overtime: Some states require overtime for hours over 8 per day.

Double Time: 2x regular rate for hours over 12 per day or holidays.

Custom Rules: Company-specific policies may vary from legal requirements.

Time Rounding

No Rounding: Exact minutes for precise calculations.

15-minute increments: Round to nearest 15 minutes (most common).

30-minute increments: Round to nearest 30 minutes.

1-hour increments: Round to nearest hour (rare).

Work Hours Calculator FAQ

Frequently asked questions about work hours and payroll calculations

How is overtime calculated?

Overtime is calculated based on your threshold setting (default 8 hours). Hours worked beyond the threshold are multiplied by your overtime rate (typically 1.5x). For example, 10 hours at $25/hour = 8 regular hours ($200) + 2 overtime hours ($75) = $275 total.

What are the different rounding rules?

Rounding rules help standardize time calculations. 15-minute rounding is most common and rounds to the nearest quarter hour. 30-minute rounding rounds to the nearest half hour. Choose the rule that matches your company's payroll policy.

Can I export my timesheet data?

Yes! You can export your timesheet to CSV format for import into payroll systems or spreadsheets. You can also print reports for physical records or save your timesheet data locally for future reference.

How accurate are the wage calculations?

Our calculations are based on standard payroll formulas. However, actual payroll may include additional factors like taxes, benefits, deductions, or company-specific policies. Always verify with your payroll department for final amounts.